If you have planned your child's birthday party and are waiting anxiously for the big day to arrive, there are still some things to consider for the day of your child's birthday party. Do not fret, this easy-to-follow checklist will help!
A typical kid's birthday party ranges from 2 – 3 hours and usually includes the following main activities:
1) Games, Activities and Entertainment
2) Meal Time
3) Cake Cutting
To keep the party going smoothly, food can be served once guests arrive or when the food is ready, whichever comes first. Games and entertainment usually start about 30mins after the expected arrival time of your guests. Entertainment can last anywhere from 1 hour to 2 h hours. Following that is usually the cake cutting before bringing the party to an end.
During the party, you have to ensure that food is ready to be served; the kids are not getting into trouble, as well as, making sure that the adults do not feel left out. Not to worry, just read on to find out how to make sure that everyone has a good time.
From the start, you should always try to make the birthday kid feel special. Get them to welcome guests at the door and collect their gifts. The birthday kid should feel free to play host to his or her friends and make them feel welcome. Before the party begins, get the birthday kid to take photos with friends and family! This is his / her special day and the birthday kid will definitely want to remember it.
If you have any pre-party entertainers such as face-painters or caricature artists, make sure the birthday child is always first in line to get his picture drawn or face painted. Most other kids will then follow suit as the birthday child is usually seen as the special "leader" on his or her birthday.
Do not forget to make the parents feel welcome too. Invite them to mingle with each other and help themselves to food and drinks. Or if you have indicated in the invitation cards that the party is just for the kids, let them know what time to be back to pick up their children.
Make sure the birthday cake is ready for the cake cutting. During the party keep it stored somewhere safe where kids will not accidently knock it over while they're having fun. Also have a table on standby to use for the cake cutting. Plan the exact time to bring the birthday cake out in advance so you can remove it from the box and prepare the candles quickly when the time comes. If you have hired an entertainer to keep the children entertained before the cake cutting, you can liaise with him / her when the best time would have been during the program to start preparing the birthday cake. This would ensure no wasted time between the end of all the entertainment activities to the cake cutting where the kids would have nothing to do in between.
If you have prepared party games, make sure that your games involve everyone. Depending on what you have planned, games can range from simple yet entertaining quizzes to more elaborate treasure hunts. Whatever the case, make sure you have enough prizes for everyone. Ensure that no one at the party goes home empty handed. Give out prizes to kids who win the games and even small trips to the others for trying their best or even just for coming to the party! An important thing to make sure of is to leave the opening of all prizes and present until the very end of the party. This is to avoid any breaking or losing of prizes before the party has even begun.
If you have hired an entertainer you can announce to the kids that a "special guest" will be coming. Drop hints about who he or she is and what he / she does. This will get the kids excited and they will enjoy the show even more. To make the party more fun for everyone, you should invite the adults to watch the show!
Have finger foods and tidbits prepared for the kids as they will be running around and having too much fun to have a proper meal. Do however make sure that the kids have eaten something before the show starts because once the show has begun; there is very little time to grab a bite.
Once the performer has arrived, try to let him / her have a few minutes to set up without being disturbed. Kids are naturally curious but if they see everything that the entertainer has prepared, there would not be any surprises left.
At any party, there will always be late-comers. If some kids should arrive halfway through an entertainer's show, the host parents should welcome them, receive the gifts on behalf of the birthday kid and quickly allow the child to join the show. Do not interrupt the birthday child or the rest of the children. Kids have short attention span and once they are distracted from the show; it is very difficult to get their attention back.
The last tip but not least, is to make sure you have fun planning as well! Parties are supposed to be fun so approach it with a relaxed mindset and enjoy yourself!